AGREEMENT
THIS
AGREEMENT (this
“Agreement”) is made as of this __
day of __________,
200_,
(the “Effective Date”) by and between _________________.
("Purchaser") and _________________
("Seller").
W
I T N E S S E T H:
WHEREAS,
Purchaser wishes to purchase ________________
from Seller; and
WHEREAS,
Seller is willing to sell such _____________
to Purchaser;
NOW,
THEREFORE, in consideration
of the covenants, conditions and payments hereinafter set forth, the
receipt and sufficiency of which are hereby acknowledged, the parties
hereto agree as follows:
Price,
Quantity, Shipping Instructions, and Payment Terms.
Seller will sell to Purchaser __ (the “Goods”) [RFP
______, dated ____], pursuant
to the terms of this Agreement and the price, payment, delivery, and
other terms set forth in the Appendix attached hereto and made a
part hereof (the “Appendix”). The Goods will be shipped
___,
in accordance with the details specified in the Appendix. Nothing
contained in this Agreement shall be construed as a commitment by
Purchaser to purchase any Goods, or minimum quantity thereof, from
Seller.
Term.
The term of this Agreement shall begin on the Effective Date, and
shall end on ___________
(the “Term”)
unless earlier terminated in accordance with this Agreement.
Title
and Risk of Loss. Title
to and risk of loss of all Goods furnished hereunder shall remain
with Seller until receipt, inspection, and acceptance of the Goods
by Purchaser. Seller warrants that it has clear title to the Goods
and that there is no outstanding hostile claim against or security
interest in the Goods held by a third party.
Non-Disclosure.
All information, including but not limited to, financial statements,
product information, manufacturing capabilities, passwords,
documents, data and business records, which is disclosed to
Purchaser by Seller or which Purchaser observes or comes into
contact with during the Term of this Agreement,
whether generated by Seller
or contractor of Seller,
shall be deemed "Confidential Information" and the sole
and exclusive property of Seller.
Purchaser shall take all reasonable measures to maintain the
confidentiality of said Confidential Information by its employees,
agents, representatives and couriers. Purchaser shall not use the
Confidential Information for any purposes other than to perform its
obligations hereunder and shall not disclose any Confidential
Information to any third party without the prior written consent of
Seller.
Purchaser acknowledges that all right, title, and interest in and to
said Confidential Information, including the right to produce,
extract, or exhibit said Confidential Information to any third party
and any intellectual property rights relating to said Confidential
Information, exist in Seller
only. Purchaser shall
return such Confidential Information promptly upon the expiration or
termination of this Agreement.
Warranties.
Notwithstanding any limitations to the contrary in Seller’s
invoice and/or sales documentation, Seller expressly warrants that:
all
Goods will conform to [the
purchaser
requirements] and any other
applicable plans, drawings, specifications or samples furnished by
Purchaser, or furnished by Seller and approved and accepted by
Purchaser, it being understood that such plans, drawings,
specifications or samples, are incorporated by reference and made a
part hereof;
all Goods will be of merchantable
quality, fit and sufficient for the purpose ordered and
communicated to Seller, and will be free from latent or patent
defects in material and workmanship;
all services will be performed in a
workmanlike, efficient and safe manner and will conform to
standards generally accepted in the trade or industry involved;
all Goods are and will be free from
any security interest, lien, or encumbrance;
Remedies.
If
any of the Goods are found within the warranty period provided in
the Appendix to be defective in material or workmanship or
otherwise not in conformity with the requirements of this
Agreement, Purchaser, in addition to any other rights which it may
have under warranties or otherwise, shall have the right, at its
option
to
revoke acceptance, reject and return such Goods at Seller's
expense, in which event conforming Goods shall be provided by
Seller at its cost within ten (
) days of such
revocation and such replacement Goods shall carry a warranty
equivalent to that set forth in the Appendix running from the date
of Purchaser’s receipt of such replacement Goods; or
notify
Seller of noncompliance, defects, or deficiencies in the Goods,
which Seller shall repair and/or correct at Seller’s expense
within ten ( )
days of such notice and such repairs shall carry a warranty
equivalent to that set forth in the Appendix running from the date
of Purchaser’s acceptance of such repaired Goods; or
upon
notice to Seller, to take such actions as may be required to cure
all defects and/or bring the Goods into conformity with all the
requirements of this Agreement, in which event all costs and
expenses thereby incurred by Purchaser shall be for Seller's
account,.
Efforts by Purchaser to correct defects or deficiencies shall not
preclude Purchaser from revoking acceptance and rejecting the
Goods under this Section or applicable law where Purchaser’s
commercially reasonable attempts to correct the defective
conditions prove to be unsuccessful.
In the event
that Purchaser invokes the remedy set forth in Section 6(a)(ii),
Purchaser shall cooperate in providing reasonable access to the
Goods, data and technical assistance (if available) as required to
develop and schedule repairs and related testing of modifications
or repairs, if necessary, to assist Seller in its correction of the
defects or deficiencies in the Goods. Seller will schedule repairs
to minimize disruption, loss and inconvenience to Purchaser, or if
required, Seller shall, at its expense, arrange for delivery of the
Goods to Seller’s plant for repair or modification.
Insurance.
Liability
Insurance. Prior to and
during any entry by Seller onto the premises of Purchaser, Seller
shall purchase and maintain the following insurance coverages: (i)
Commercial General Liability Insurance (“CGL”), with
contractual liability covering obligations assumed in this
Agreement (including any agreements entered into between the
parties pursuant hereto) by Seller.
Policy
Requirements. All
insurance required hereunder shall be effected by valid and
enforceable policies issued by insurer(s) of financial
responsibility and authorized to do business in all necessary
states. Seller’s liability insurance policies shall name
Purchaser. Prior to any entry upon Purchaser’s property
pursuant to this Agreement and upon Purchaser’s request
thereafter, Seller shall provide or shall cause its insurer to
provide Purchaser with complete certified copies of the liability
insurance policies in effect for the Term of this Agreement.
Intellectual
Property. Seller
warrants that: (1) that the goods or services purchased hereunder as
well as the production, sale and use thereof, do not and will not
infringe any third party patents, trademarks or copyrights or other
intellectual property; (2) that Seller will at its own expense
defend any suit that may arise In with respect thereto.
In case the Goods or a part thereof are held to be infringing, or
the use of the Goods or a part thereof is enjoined, Seller shall, at
Seller’s expense, either procure for Purchaser the rights to
continue using the Goods, replace the Goods or a part thereof with
non-infringing Goods, modify the Goods so that they are
non-infringing, or retake to Goods and refund the purchase price and
other costs associated with delivery or return of the Goods.
Waiver.
Waiver by the Purchaser of Seller’s breach of any term or
condition of this Agreement shall not be construed as a waiver of
any other term or condition or a future waiver of the waived term or
condition.
Cancellation.
Except
as provided in this Agreement, Purchaser may cancel this Agreement
without penalty or payment of cancellation charges upon (
) days prior
written notice to Seller if Seller fails to make delivery as
specified or within a reasonable time if no time is specified, or
fails to comply with any other provisions of this Agreement, except
if excused under Section 12.
Cancellation hereunder shall discharge all executory obligations of
the parties but shall not affect any right or obligation based on a
prior breach or performance of this Agreement nor affect any right
or obligation which is intended to survive such cancellation.
Labor
Matters. If Seller
interferes with Purchaser’s operations because of a strike,
picketing or a work stoppage by Seller’s or its
subcontractor’s employees or a dispute between a union and the
Seller or its subcontractor, Purchaser, after twenty-four (24) hour
oral or written notice to the Seller, may either employ a substitute
or terminate this Agreement. Further, Seller shall be liable for
and promptly pay to Purchaser, any additional expense incurred by
Purchaser in employing such substitute or terminating the Agreement.
Notice
of Delay. Seller
agrees to notify Purchaser in writing promptly of any factor,
occurrence or event coming to its attention that may affect Seller's
ability to meet it obligations under this Agreement. Examples of
where such notice shall be given, shall include, but not be limited
to any loss, reassignment or unavailability of key employees, a
force majeure
event, threat of strike, or major equipment failure, changed
requirements, or third party delays.
Force
Majeure. A
party shall be excused from performing its contractual obligations
if it is prevented or delayed in such performance by conditions that
constitute force majeure,
such as acts of God, acts of terrorism, acts of the public enemy,
labor disturbances, authority of law, fire or explosion, war or
warlike act, insurrection, a party’s reasonable response (by
way of example and not limitation, such as taking evasive action or
canceling meetings or events) to a Governmental warning affecting
local or national security, or any like causes beyond its control. A
party wishing to take advantage of the relief provided in this
Section must as soon as practical advise the other party in writing
of the existence of the force
majeure condition and the
estimated time of its duration. The parties shall cooperate to
ascertain the facts and the effect of the delay on, and make
appropriate adjustments where necessary.
Prohibition
on Improper Influences.
Seller represents that it has not and will not provide any gift,
rebate, or other compensation - excluding nominal business
entertainment or gifts - to any official, employee, representative,
or agent of Purchaser or any of its affiliated or subsidiary
companies. Seller further represents that none of its officials or
employees are known to be employed by Purchaser or any of its
affiliated or subsidiary companies. Seller agrees to promptly
notify Purchaser if Seller becomes aware of information requiring
modifications to either of the foregoing representations.
Insolvency.
In the event Seller shall file a voluntary petition in bankruptcy,
or a petition in bankruptcy shall be filed against Seller, or Seller
shall make an assignment for the benefit of its creditors, or Seller
shall apply for relief in any form as a debtor under any statute of
the United States or laws or regulations of any other governmental
authority, or any other proceeding under any statute of the United
States or laws or regulations of any other governmental authority
seeking the relief or readjustment of Seller's indebtedness shall be
commenced, then Purchaser shall have the right to immediately cancel
this Agreement or so much of it as has not been completed, without
penalty or payment of cancellation charges.
Severability.
Any provision of this Agreement which is determined to be invalid
or unenforceable will be ineffective to the extent of such
determination without invalidating the remaining provisions of this
Agreement.
Complete
Agreement. This Agreement
and each Appendix attached hereto constitute the complete agreement
of the parties relating to the matters specified in this Agreement
and supersede all prior and contemporaneous representations or
agreements with respect to such matters. No oral modifications or
waiver of any of the provisions of this Agreement shall be binding
on either party.
Laws.
Parties
warrant and agree that it has complied and will comply with all
applicable laws. One Party
shall indemnify the
other Party and save it
harmless from any claims,
losses, damages, costs and legal expenses (including but not limited
to attorneys’ fees), resulting from its
own failure to comply with the
foregoing.
Arbitration.
Any controversy or claim arising out of or relating to this
Agreement, or the breach thereof, shall be settled through binding
arbitration in accordance with the Provisional Rules of Procedure,
and judgment on the award rendered by the arbitrator(s) may be
entered in any court of competent jurisdiction. Exclusive venue for
such arbitration shall be the Arbitration Commission of the China
Council.
Independent
Contractor. Seller
acknowledges that it is an independent contractor and that Purchaser
has no control over or ownership interest in any of the Seller's
facilities that will be utilized in supplying Goods to Purchaser
hereunder.
Consortium
Purchasing. [Include
this section only if applicable.]
Seller acknowledges that it benefits from Purchaser obtaining
greater quantities of goods and/or services from Seller and has
reflected that by granting Purchaser a discount for volume purchases
as shown in the price schedule in the Appendix attached hereto. To
encourage Purchaser to have third parties purchase goods and/or
services from Seller, Seller agrees to allow Purchaser to aggregate
its purchases with those of any such third parties, so that
Purchaser and such third parties each receive benefit of the volume
discounts set forth in the Appendix attached hereto. Purchaser shall
forward the name, address, telephone number and the name of the
representative of any such third parties, and unless Seller objects
in writing within fifteen (15) days thereafter, Seller shall provide
the named third party with the goods and/or services upon the same
terms and conditions as are contained in this Agreement, and shall
aggregate Purchaser’s and all such third parties’ volume
for purpose of determining the prices and discounts of the goods
and/or services provided to each of the parties. Notwithstanding
the foregoing, Seller agrees that Purchaser and such third parties
are independent entities and that with the exception of aggregating
purchase volumes (a) Seller shall deal with each such party
independently, and (b) Purchaser is not a guarantor or surety for
any such third parties and is not responsible in any way for any
actions or in-actions of such third parties, including, without
limitation, any disputes for non-payment which may arise between
Seller and any such third party.
Notices.
All notices required by this Agreement or otherwise shall be in
writing, sent to the attention of the following:
For
Purchaser: _____________________________
_____________________________
_____________________________
_____________________________
with a copy to:
_____________________________
_____________________________
_____________________________
For
Seller: _____________________________
_____________________________
_____________________________
or
at such other address as a party may indicate in writing as herein
provided. Notices shall be deemed given on the earliest of the date
received, ( )
business days after delivery to a nationally recognized overnight
courier, ( )
business days after proper mailing, or the date that receipt of such
notice is rejected or refused. Notwithstanding the foregoing,
Seller’s invoices may be sent by ordinary mail.
Amendments.
This Agreement cannot be amended or modified except in writing,
signed by or on behalf of the persons to be bound thereby.
Survival.
Notwithstanding the termination or expiration of this Agreement,
and except as otherwise stated in this Agreement, those obligations
contained herein that by their terms or nature are intended to
survive such termination or expiration shall do so including, as an
example and without limitation, Sections
4, 18,
19,
22,
and 24,
and shall be binding upon the parties and their legal
representatives, heirs, successors and assigns.
Priority
of Documents. In the
event of any conflict between any documents exchanged between the
parties, the following order of priority shall control: (i) this
Agreement; (ii) any Appendix; (iii) any other document incorporated
herein by reference; (iv) Purchaser’s purchase order; and (v)
Seller’s invoice.
[Signature
Page Follows]
IN
WITNESS WHEREOF, each party
has caused this Agreement to be properly executed on its behalf as of
the date first written above.
SELLER:
[Company]
By:
Name:
Title:
PURCHASER:
CSX
TRANSPORTATION, INC.
By:
Name:
Title:
APPENDIX
to Agreement between _________________
and ___________________,
dated _________________.
PRICE,
PAYMENT and DELIVERY TERMS
1. Delivery
Terms:
Agreement
prices for the Goods are FOB:
.
Purchasing &
Materials Statement of Policy and Procedure, No.
, as amended from time to
time, is made a part of this agreement. Suppliers who do not comply
with these routing instructions will be solely responsible for the
cost of using an unapproved carrier.
Orders
will be shipped by Seller within ____ days
after receipt of the purchase order.
2. Payment
Terms:
Purchaser
will receive a %
discount on Seller’s invoice if payment is remitted to Seller
within ( )
days of receipt of Seller’s invoice, otherwise Purchaser will
pay the net amount within (
) days of receipt of
Seller’s invoice.
3. Warranty:
Seller
shall warrant the Goods in accordance with this Agreement for
(
) days
from the date of final acceptance by Purchaser, or if the Goods are
manufactured by a third-party then Seller shall ensure that the
third-party’s warranty of the Goods is transferred to
Purchaser.
4.
Quality Certification:
Seller
shall maintain a quality system at the manufacturing facility during
the Term of the Agreement. The quality system is to be industry
recognized and current by either NAPM or ISO Quality Certification.
5.
Price:
[specify
prices] These
prices are fixed through the Term of the Agreement, except to the
extent that Seller is required to lower prices to Purchaser pursuant
to Section 1 of the Agreement.
6. Volume
Discounts:
[insert if applicable]
9